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Welcome to The Ivers Parish Council Members’ Handbook.  This handbook has been prepared to provide information for new and current councillors outlining their role and duties as well as providing information for the public.

Administration

Contact Information

Address: 45B High Street, Iver, Buckinghamshire.  SL0 9ND

Telephone: 01753655331

Office hours Monday to Friday 9.00am to 4.00pm   (Office closed to personal callers from 2.00pm)

Website: www.iversparishcouncil.gov.uk

Facebook pages: The Ivers Parish Council

The Ivers Parish Council Community Group page

Council Staff

Clerk : Stephanie Bennett

Deputy Clerk : Jeremy Day

Assistant Clerk : Margaret Wilson

Business Administrator : Nicole McCaig

Deputy Head Groundsman : Buster Broadley

Asst Grounds Maintenance and Repair Person : Ricky Aldridge

Asst Grounds Maintenance and Repair Person : Ian Hughes

Parish Wards

Councillors and Wards

The councillors, their contact details, and committees on which they sit can be found on the councillor details page

The wards (see map opposite for boundaries) are covered by the following councillors:

Wood Lane : Councillor Kevin Brown

Shredding Green : Councillor Peter Kinchin

Iver Heath : Councillors

Iver Village and Richings Park : Councillors

Councillors agree to work under the Councillor Code of Conduct and are guided by the Good Councillor Guides produced by NALC:

Good Councillors Guide (general)

Good Councillors Guide finance and transparency

Good Councillors Guide neighbourhood planning

Good Councillors Guide transport planning

Good councillors Guide community business

Good councillors Guide cyber security

Meetings

Meetings are currently held remotely using the Zoom meeting software.

Following the lifting of Covid restrictions physical meetings will recommence in the Hub or at the Jubilee Pavilion.

Council is usually held on the third Monday of the month, Planning on the second Tuesday and the full schedule of meetings can be found on the Dates of Meetings page

Public Participation is encouraged at meetings and the policy for managing these periods can be found here

Committee, sub committee and working group membership lists set out which groups the councillors sit on

Councillors also represent the council on external bodies; those appointments are made by Council

Planning

Development Applications

All information is available on the South Bucks website

Information on what is a material consideration has been provided by the Planning Portal and the government provides guidance on determining planning applications

Tree Applications

Information on what is a protected tree is available on South Bucks website

The applications and detail on process is available on the Bucks website

Key Documents for Councillors

Finance documents

The Budget Report, Annual Report to Council, Outturn Report and all audit and transparency documents can be found on the Finance and Annual Reports web page

The Annual Governance and Accountability Return and details on the Inspection of Accounts can be found on the Public Inspection of Accounts page

Information on grants including the application form can be found on the Grants page

Governance Documents

The Council’s Standing Orders can be found on the Standing Orders page

The Council’s Financial Regulations can be found on the Financial Regulations page

Council operations are conducted within policy set by Council.  The extensive policy list can be accessed on the Policies, Strategies and Codes of Practice page

A councillor checklist for General Data Protection Awareness is available in order to assist councilors to understand the basic requirements on them

The Clerk and Responsible Finance Officer Job Description

The Deputy Clerk Job Description

Sources of Information

Websites

The recommended websites for councillor information are

National Association of Local Councils (log in required for some parts – please contact the Clerk)

Buckinghamshire Association of Local Councils (log in required for some parts – please contact the clerk)

Also of interest might be the paper from the House of Commons Library 

Local Government Association – The Ivers Parish Council is not a member and does not have access to the restricted content

Buckinghamshire Council website is somewhat more difficult to find information from.  If you cant find what you are looking for there it is worth trying the South Bucks website

Legal Topic Notes from NALC

The legal topic notes provide extensive guidance and those relevant to The Ivers Parish Council have been downloaded to a Legal Topics page for councillor information